Map equipment, boundaries and responsible people
List HVAC units, boilers or chillers where present, domestic water, drainage, electrical distribution, lighting, elevators and building automation. Record asset identifiers, locations, manuals, shut-off information and service contacts. Do not assume every commercial building has the same plant or the same statutory inspection obligations.
Map which spaces and tenants each system serves. Separate who arranges a repair from who pays for it. Ontario’s commercial tenancy guidance directs parties to the lease for maintenance allocation; roof, envelope and HVAC responsibility should not be assigned from a generic landlord-versus-tenant list.
Separate servicing from regulated testing
Mechanical servicing should follow the equipment requirements and applicable trade rules. Electrical work hired out should be assigned to an appropriately licensed electrical contractor. A general maintenance visit does not authorize opening distribution equipment or performing specialist electrical tests.
Fire protection systems need their applicable checks, tests and corrective work. Elevators have contractor maintenance and testing requirements as well as TSSA oversight. TSSA’s periodic inspections are scheduled by risk, so every elevator should not automatically be assigned an annual TSSA inspection. Track these obligations separately rather than putting every system on one annual checklist.
Connect alarms, service records and follow-up
For each building automation alarm, identify who receives it, what response is authorized and who provides backup after hours. Test the communication path through an agreed safe procedure. An alarm that merely enters a dashboard can remain unattended while damage continues.
Link service findings to work orders and completion records. For the envelope, connect roof leaks, window sealant failures and wet interior finishes to their locations and repair history. For mechanical equipment, retain technician observations and unresolved recommendations. Review recurring faults across systems: a comfort complaint may involve controls, ventilation, tenant use or an envelope defect.
Technical references
- TSSA: Elevating device inspection FAQs — TSSA uses risk-based periodic inspections.
- Ontario: Renting commercial property — Commercial maintenance allocation belongs in the lease.
- ESA: Electrical contractor licensing — Electrical contracting for hire requires ESA licensing.
- Ontario: Fire safety legislation and Fire Code — Fire Code owner responsibility and system-specific compliance.
Sources & References
- Ontario Building Code — Relevant Standards & Guidelines
Include a preferred date and time
Send a commercial maintenance request
Describe the work area, site access and any operating hours the work must accommodate.
Prefer to send the details first? Request a quote or call (519) 501-5003.